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Faculty Resources: Course Reserve Guidelines

Course Reserves Guidelines

Course Reserve Overview

  • Torreyson Library provides Course Reserve services in both hardcopy and e-Reserve.
  • Hardcopy Course Reserves are held at the Library Circulation Desk and e-Reserves are accessible via the Library's website
  • Faculty member fills out and submits the Course Reserve Request form.
  • Forms are reviewed for Copyright Compliance.
  • Course Reserves will be processed in the order they are received.
  • Reserve loan period is two hours and items are restricted to in-house use.
  • Copyrighted consumables (such as workbooks and answer sheets) cannot be placed on reserve.

Course Reserve items will stay on Reserve until the end of the current semester. All items will be removed the week after final exams. Please contact the Library if you wish for your items to remain on Course Reserve for a longer period. 


Torreyson Library adheres to the UCA General Counsel guidelines for Copyright Compliance, and these guidelines may be viewed at Copyright Compliance

Photocopied materials

a) Permission from the copyright holder is required if photocopied material is to be re-used in a subsequent academic term for the same course offered by the same instructor, does not meet “fair use” guidelines, or if the material is a reading for a course taught in multiple sections by many instructors.

b) Materials may be retained in electronic form while permission is being sought or until the next academic term in which the material might be used, but in no event for more than three calendar years, including the year in which the materials are last used.

c) Materials that are available in one of the Library's e-collections (i.e. databases) may not be placed on hardcopy Reserve.  As an alternative, please direct students to the persistent web link for the item.

Personal copies

Please note that personal copies may be damaged due to use throughout the semester, and Torreyson Library is not liable for such damage. 

Materials from other institutions

Only materials from Torreyson Library or owned by a faculty member or another UCA entity may be placed on reserve.  Books, journals and articles procured through Interlibrary Loan from other institutions cannot be placed on reserve.

Placing student work examples on reserve

Any use of that work must be with the express and written permission of the student.  According to United States copyright law, the creator of any copyrightable work owns all rights to that work unless they are bona fide employees or have entered into a valid, written and signed agreement transferring those rights to a third party. 

Fair Use Guidelines

Materials not protected by copyright guidelines and which may, therefore, be freely used include:

  • Works that lack originality
  • Logical, comprehensive compilations (telephone book)
  • Unoriginal reproductions of public domain works (including photographs)
  • Works in the public domain.
  • Freeware (not shareware, but software that is actually and expressly available free of restriction)
  • United States Government works
  • Facts
  • Ideas, processes, methods, and systems described in copyrighted works

Fair use permits certain uses for certain purposes, but is not a blanket exemption for educators. 

Four factors must be examined for Fair Use

  • The purpose and character of the use, including whether such use is of a commercial nature or is of a nonprofit educational purpose (education use over commercial use)
  • The nature of the copyrighted work (published or fact based, over original or unpublished)
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole (small amount over more than small amount)
  • The effect of the use upon the potential market for, or value of, the copyrighted work (i.e. a short excerpt may not be fair use if it is a substantial portion or the central significance of a commercially valuable work).


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